A pre-shipment inspection checklist for importers

Inspection is most effective when the criteria are agreed before production starts, not after a dispute begins.

Define acceptance criteria

Write down the specification, acceptable defect levels and the sampling plan, often based on AQL tables, in the purchase agreement.

Check the basics

Verify quantity, carton marking, labelling, packing method, product dimensions and visible workmanship against approved samples.

Choose who inspects

You can inspect yourself, use your sourcing partner, or hire an independent inspection company. An independent inspector offers separation between the party selling and the party checking.

Keep records

Retain inspection reports and photographs; they are valuable if a claim arises later.